JOB INFO
Operations Manager
Old Davie School Historical Museum,
Davie, Florida
Posted: 10/17/2007
Level: Mid
Type: Permanent
The Davie School Foundation, Inc. seeks an Operations Manager for the Old Davie School Historical Museum on a full-time (40 hours per week) basis. Person needs to have a flexible schedule and a willingness to work as needed. Candidate must be self-motivated, organized, energetic, visionary, and multitasked. Experience in office management and administrative skills. This position is part administrative assistant, part museum registrar and part rentals manager. Reports to the Executive Director.
Primary Responsibilities
Responsibilities:
-provide effective and efficient administrative support
-management of facility rentals and associated paperwork; including marketing and “sales” of rentals,
preview tours of facilities, drafting contracts, collection of fees, and contact with renters, caterers
and event planners. Make arrangements for personnel to conduct rental set-up and be on-site
event rental supervisor.
-data entry and maintenance of PastPerfect database
*contacts list--maintain membership and donor list and conduct renewal and acknowledgement
mailings as needed
*artifact catalog--work with Collections Committee to input artifact information (accessioning of
artifacts); maintain artifact and donor lists and print reports as needed
-light bookkeeping; accounts receivable (cash handling), data entry into QuickBooks, preparation of checks,
deposits and financial reports for Treasurer review
-manage Memorial Brick Program
-manage Master Calendar and Daily Visitor Log
-organize and maintain office files
-manage bulk mailings
-order office and collections supplies as needed
-review, update and develop office policies and procedures as needed
-provide daily tours of site as needed
-help as needed prior to and during special events and fundraisers
Qualifications
Customer service skills. Thorough knowledge of office procedures and operations. Two years of office experience required. Proficiency in Microsoft Office software and web and computer technology, strong oral and written communication skills, and the ability to work well with people required. Experience with PastPerfect and QuickBooks software highly desired. Bi-lingual a plus.
Compensation
Starting range: $12.00-$15.00 an hour. 40 hours a week. On occasion may work weekends or evenings. Two weeks vacation, six holidays, three personal days. $200 towards health insurance. Opportunity to be on-site event rental supervisor for additional pay.
How to apply
Send cover letter, resume and the names of three references by November 12, 2007 to:
Todd Bothel, Executive Director
Old Davie School Historical Museum
6650 Griffin Road
Davie, FL 33314
or to director@olddavieschool.org.