Full Time – Monday through Friday, Average 40 hours per week; some weekends and evening required with special events. Flexible work schedule.

Under the direction of the Executive Director, the successful applicant will serve as the primary contact for all outside parties who seek to host functions at the Museum and will spearhead the planning of internal special events. This person will also develop and administer a volunteer recruitment program that will increase the numbers of volunteers for both regular operations and special events. This person must also be available to lead school and other groups in guided tours throughout the property.

Event Coordination
 Coordinate event logistics with the Museum staff and outside vendors.
 Coordinate on-site event preparations and other details to ensure excellent customer service.
 Prepare and maintain records to include contracts, certificates of insurance, rental fees, purchase orders, deliveries, inquiries, budgets and invoices
 Develop leads and relationships with outside parties who might wish to schedule events at the Museum.
 Be available to work evening/weekends as dictated by the event schedule. (Flexible work schedule)
 Maintain contacts with vendors.
 Must be able to work all days prior to, during, and after the Day Out With Thomas special event without exception. (Usually in March – 2 ½ weeks long)
 Develop and maintain events policies and procedures manual. Volunteer Coordination
 Develop and administer a volunteer recruitment program
 Serve as the liaison between groups such as Older American Centers, model railroad clubs, and other organizations to cultivate active volunteers from these organizations.
 Recruit and train volunteers for staffing special events.
Docent
 Be available to lead tours throughout the week to groups visiting the Museum.
Other
 Perform other duties as required.